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Swiiit User Guide 10/06/ PDF

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Swiiit User Guide 10/06/2013 Contents Getting Started... 3 Overview of Main Tools... 4 Webpages... 5 Main pages (Sections)... 5 Rearrange Sections... 5 Subpages... 6 Change the Title of a Webpage... 7
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Swiiit User Guide 10/06/2013 Contents Getting Started... 3 Overview of Main Tools... 4 Webpages... 5 Main pages (Sections)... 5 Rearrange Sections... 5 Subpages... 6 Change the Title of a Webpage... 7 Delete Webpages... 7 Page Options... 8 Properties... 8 Search Engine Optimisation (SEO)... 9 Customise... 9 Move a Page to another Location Content Creation Input text Edit Text Create a Text Hyperlink Upload Documents/images Insert Documents/images Create an Image Hyperlink Delete Documents/images from Files Manager Undo Changes Embed Videos or Maps Masthead Webpage footer Layout Built-in Apps Notice Board Event Calendar Feedback Form RSS Feeds Download Centre Facebook feeds Voting Tool Other Applications Website Properties Site Settings Friendly URLs Set Access (Subject Websites) Usage Quota Getting Started When you log in to your website, click the Toggle corner to enable the Toolbar Menu. icon located at the top right hand When the Toggle icon turns blue, it is in editing mode, which allows you to edit web content. The preview mode will be activated when the Toggle icon turns orange. 3 Overview of Main Tools Main Tool Functionalities Edit Enable rich-text editor to increase font size or colour Store document-like images before inserting them into the webpage Customise webpage using HTML Insert banner at the top of the webpage Apps Insert built-in apps such as Event calendar RSS feeds Page counter Layout Apply different layout templates Themes Apply different design templates (only applicable to personal websites) Clips Move a web page to another location within the website Site Enable drop-down list and print version, and check usage quota Toggle icon Toggle between editing and preview mode 4 Webpages Main pages (Sections) 1. To create a Section, click the tab on the Navigation Bar. 2. Type the Title of the Section and click OK. There are 2 options available for creating a Section: Option Basic page Select from Templates Description To create a web page To set a page as a template (Only applicable if a web page has previous technical customisations) 3. The Section will be created and displayed on the Navigation Bar. Rearrange Sections 1. To rearrange the sequence of the Sections on the Navigation Bar, click the Arrows icon and rearrange them in any sequence you like. 5 Subpages 1. Subpages are pages within a Section. To create Subpages, click the tab that is designated to create Subpages. The tab for Subpages is located between the sidebars. 2. There are 3 options available to creating a Subpage: Option Basic page Separator Select from Templates Description To create a web page To add a divider to categorise subpages To set a page as a template (Only applicable if a web page has previous technical customisations) 3. Select the corresponding checkbox and click OK. 4. If you want to arrange the sequence of the Subpages, click the Arrows icon. 6 Change the Title of a Webpage Besides appearing on the Navigation Bar, the Title of a webpage will also appear in the first main block of content. 1. To change the Title of a webpage, activate the cursor by clicking the title located in the block of content. 2. Type the new Title and refresh the webpage or go to another webpage within this website to save the changes. Delete Webpages 1. To delete a webpage, click the Delete icon located at the bottom right of the Toolbar Menu. 7 Page Options 1. To access the properties of a web page, click the Options icon located at the bottom right of the Toolbar Menu. 2. A series of options will be shown: Properties, Search Engine Optimization (SEO) and Customize. Properties Properties Lock Visibility Show page in calendar app Display this page on these dates Skip to first subpage Page group Functionality Restrict public from viewing a page Hide Title, Sections, Subpages Add a page to the calendar Allow visibility of a page on certain dates The main page will automatically skip to the first subpage To toggle between subpages displayed on the webpage 8 Search Engine Optimisation (SEO) Properties Meta-Description Functionality You can insert a short description of the website here. This will allow search engines to match and rank your page during a search query based on a short description of a web page. Meta-Keywords Allow search engines to match and rank your page during a search query based on the key words you have inserted. Customise This will allow you to customise your webpage even further by creating additional codes. 9 Move a Page to another Location 1. Go to the web page (For example, web page A) and click the Star icon located at the bottom right of the Toolbar Menu to Mark for Move. 2. Once it has been marked for move, click on the Toolbar Menu to show the selected web page to be moved (web page A). 3. Select the web page and a pop-up window will open to prompt for your action. 4. You can either paste the selected web page as a Section on the Navigation Bar or a Subpage. Click OK once you have selected the option. 10 Content Creation Input text 1. Click the main block of content to insert text into the web page. 2. Blocks are like paragraphs in a passage. To add more main blocks of content, click the tab that is located at the bottom of the block. 3. To arrange the main blocks of content, click the Arrows icon that is located at the top right of every main block. 4. To delete a main block, click the Delete tab that is located at the top right of every main block. 11 Edit Text 1. To edit text e.g. change the font size or font type, click the Edit icon on the Toolbar Menu and a set of tools will be displayed on the left side of the Toolbar Menu. 2. Click the Format icon on the left side of the Toolbar Menu to enable the Richtext Editor to be displayed. (Note: Do remember to refresh the page or go to another webpage within the website to save the contents). Create a Text Hyperlink 1. To create a hyperlink for text, click the Hyperlink icon on the Rich-text Editor. 2. Upon clicking, a pop-up window will open for you to enter the URL. To open the URL in a new window, click the corresponding checkbox. (Note: Do remember to refresh the page or go to another webpage within the website to save the contents). 12 Upload Documents/images Before you can insert an image/video/document into a web page, you will need to upload the files onto your website. Do compress the file size before uploading to reduce the loading time. 1. Click the Edit icon on the Toolbar Menu. A set of sub tools will be displayed on the left side of the Toolbar Menu. 2. Click the Files icon on the left side of the Toolbar Menu to access the Files Manager. Click Upload to upload your files. 1. Alternatively, you can click the Add folder icon to create folders to categorise your files before uploading. 2. After which, click the Upload icon to upload your files from your computer. The website supports over 30 file types, including Microsoft office documents and zip folders. If you have over 50 images or files to upload, you can transfer them into a zipped folder and upload onto the website. 13 Insert Documents/images 1. To insert images or documents, simply drag and insert into the block of content. 2. To align the inserted image with the text or change the image resolution, mouse over the image to display the Settings tool. 3. Click the corresponding Alignment icons to align the image to the left, right, centre or to stretch the width of the image. 4. Click the Options tool to change the image resolution. 5. To remove the image from the webpage, click the Delete icon. Create an Image Hyperlink 1. Mouse over the image to display the Settings tool. 2. Click the Options tool and you will see the Image Options appear on the Toolbar. 3. On the Image Options, select Actions. 14 3. On the On click column, select Link to URL to link the image to a URL. To open the URL in a new window, click the corresponding checkbox. 4. After entering a URL into the Link to URL field, press the Enter button on the keyboard, or refresh the page to save the changes. Delete Documents/images from Files Manager 1. To delete documents/images from the Files Manager, click the Delete icon. 2. Next, click the Delete icon located at the top left of each image/document and then click the Delete button. (Note: You can only discard the files if you have already removed them from your webpage. Upon removing the files from your webpage, remember to refresh the page to apply the changes so that the delete icon will be displayed on the top left of the image/document in the Files Manager). Undo Changes 1. If you wish to undo the changes you have made, click the Edit icon on the Toolbar Menu to display a set of tools on the left side of the Toolbar Menu. 2. Click the Format icon on the left side of the Toolbar Menu to enable the Richtext Editor to be displayed. 15 3. Next, click the Undo icon on the Rich-text Editor to undo the changes. If you wish to redo the changes you have made, click the Redo icon on the Rich-text editor. 16 Embed Videos or Maps 1. To embed YouTube videos or Google map, copy and paste their URLs to the web page. After which, a pop-up window will open to prompt for your action. 2. There are 3 options available: paste as a Video player, a Link or a Text. Select the option and click OK. (Note: Do remember to refresh the page or go to another webpage within the website to save the contents). 17 Masthead Every website has its own masthead. A masthead is a banner that will appear on top of most websites. You can choose to personalize your website by inserting a banner image or text into the masthead area. 1. To insert a banner, click the Edit icon and a set of tools will be displayed on the left side of the Toolbar Menu. (Note: the recommended banner size is 1000px by 200px). 2. Proceed to click the Masthead icon located at the left side of the Toolbar Menu to enable the masthead area to be activated for banner insertion. 3. Next, drag and insert the image/banner from into the masthead area. Please ensure that the banner has already been uploaded onto the Files Manager. (Note: Do remember to refresh the page or go to another webpage within the website to save the contents). 18 Webpage footer The web page footer is located at the bottom of every web page. To add footer on the bottom of every web page, follow the steps on how to insert the masthead banner. Layout 1. To change the layout of each webpage, click the Layout icon on the Toolbar Menu to show the different layout styles. 2. Click any layout template to apply. 19 Built-in Apps There are over 10 built-in applications such as Notice board and Event calendar. Use the Drag-and-Insert function to insert the applications. Notice Board The notice board feature will allow you to pin up announcements and other notices that can be linked to other web pages. 1. Click the Apps icon on the Toolbar Menu and a range of applications will be displayed on the left side of the Toolbar Menu. 2. Next, drag and insert the Notice Board icon into an empty space in the block of content. 20 3. To start posting snippets on the Notice Board, click the Pencil icon and a pop-up window will open for you to edit the Notice Board. 4. To change the settings of the Notice Board, mouse over it to display the Settings tool. 5. Click the Options icon to change the title of the Notice Board, as well as the transition period. 6. To align the application to the left, right, centre or stretch the width, click the corresponding icons to adjust the alignment. 7. To remove the Notice Board from the webpage, click the Delete icon. 21 Event Calendar You can manage events by adding events to the calendar. (Note: You are unable to insert the Event Calendar, Feedback Form and Photo Album into one web page. You have to create a webpage for each of these 3 applications). 1. Click the Apps icon on the Toolbar Menu to display the applications. 2. Drag and insert the Calendar icon into an empty space in the block of content. 3. To add an event to a particular date, click the Add icon. 4. After an event is added to the Calendar, a web page for that particular event will be created. 22 5. To change the appearance of the Calendar, mouse over the Calendar to display the Settings icon. Click the Options icon to change the calendar format, type of display for multi-day events or activate RSS feed. 6. To align the application to the left, right, centre or stretch the width, click the corresponding Alignment icons to adjust the alignment. 7. To remove the Event Calendar from the webpage, click the Delete icon. 23 Feedback Form Use the Feedback Form to gather feedback on your website. (Note: You are unable to insert the Event Calendar, Feedback Form and Photo Album into one web page. You have to create a webpage for each of these 3 applications.) 1. Click the Apps icon on the Toolbar Menu to display the applications on the left side of the Toolbar Menu. 2. Drag and insert the Feedback icon into an empty space in a block of content. 3. Mouse over the Feedback Form to display the Settings icon, and click the Options icon to edit the fields and view the number of feedback. 4. To align the application to the left, right, centre or stretch the width, click the corresponding Alignment icons to adjust the alignment. 5. To remove the Feedback Form from the webpage, click the Delete icon. 24 RSS Feeds The RSS feeds application allows your website to synchronise content from external URLs. 1. Click the Apps icon on the Toolbar Menu to display all the applications on the left side of the Toolbar Menu. 2. Drag and insert the RSS Feeds icon into an empty space in the block of content. 3. To change the URL where live feed is pulled from, mouse over the live feeds to display the Settings icon. Click the Options icon to edit the URL and number of items to be displayed. 4. To align the application to the left, right, centre or stretch the width, click the corresponding Alignment icons to adjust the alignment. 5. To remove the RSS from the webpage, click the Delete icon. 25 Download Centre Use the Download Centre to upload documents for OPAL users to access and download the necessary attachments from the website. 1. Click the Apps icon on the Toolbar Menu to display all the applications on the left side of the Toolbar Menu. 2. Drag and insert the Download Centre icon into an empty space in a block of content. 3. Click the Add icon to upload documents into the Download Centre. 4. A window will open. There will be 3 attachment options: a Document/image/file, URL, HTML page. Select one of the options. For example, if you want to upload an image, click the Document/image/file option. 26 5. Type the title of the attachment in the Title field, click Choose file to browse the file from the computer. 6. Click Submit and the attachment will be uploaded. 7. To rearrange the sequence of the attachments in the Download Centre, click the Arrange items icon located beside the Add icon. 8. A window with a list of items will open. Drag the items to rearrange the sequence. 9. Click Submit once you are done rearranging the items. 10. To remove or edit an attachment from the Download centre, mouse over the attachment to display the following tools: perform the action.. Click the corresponding icon to 27 11. To change the title of the Download centre where all the attachments are located, mouse over the application to display the Settings icon. Click the Options icon to edit the title. 12. To align the application to the left, right, centre or stretch the width, click the corresponding icons to adjust the alignment. 13. To remove the entire Download centre from the webpage, click the Delete icon. Facebook feed Besides RSS feeds, you can pull live feeds from your Facebook page and insert it into your website. 1. Click the Apps icon on the Toolbar Menu to display all the applications on the left side of the Toolbar Menu. 2. Drag and insert the FB Feed icon into an empty space in the block of content. 3. To change the Facebook ID or adjust the settings of the application, mouse over the application to display the Settings tool. 28 Voting Tool 1. Click the Apps icon on the Toolbar Menu to display all the applications on the left side of the Toolbar Menu. 2. Drag and insert the Vote icon into an empty space in the block of content. 3. Click the Pencil icon to create a new voting box. 4. Click the Create new button to create a new voting box. 5. Fill in the details and adjust the settings of the voting box. 6. To add a choice to the voting box, enter the new choice in the Add new choice field. 29 Other Applications 1. To insert other built-in applications, simply click the Apps icon on the Toolbar Menu to display all the applications on the left side of the Toolbar Menu. 2. Drag and insert the application icons into an empty space in the block of content. 3. To access the Settings of each application, mouse over it to display the tool. (Note: Do remember to refresh the page or go to another webpage within the website to save the contents). Website Properties Click the Site icon on the Toolbar Menu to access the website properties that are displayed on the left side of the Toolbar Menu: Site Settings Under Site settings, you can activate Drop-down lists for Subpages, Printable button, RSS feed and insert Google Analytics ID. 1. Click the Settings icon to access these settings and click the relevant checkboxes. 30 31 Friendly URLs A friendly URL is a Web address that is easy to read and includes words that describe the content of the web page. This type of URL can be friendly in two ways - 1) it can help visitors remember the Web address, and 2) it can help describe the page to search engines. The website has auto-generated friendly URLs, however, if there is a need to change the URL of a web page, you can edit the URL by clicking the Friendly URLs icon. 32 Set Access The website main administrator has the ability to authorise website sub administrators to edit certain web pages. 1. Click the Set Access icon to assign sub administrators rights. This function is only applicable to Subject Websites. 33 2. Click the Change button that corresponds to the section of the website that you want to assign a website sub administrator to. A list of all the sub administrators assigned to the website will appear. 3. To assign a sub administrator to be able to edit the selected webpage, click the Yes option corresponding to the sub administrator. Sub administrators who are allowed to edit the assigned webpages will be listed on the Access Control page. (Note: Sub-administrators will automatically be able to edit any subpages under the webpage assigned to them. Main administrators have to disable the editablity of the subpages manually if they wish to prevent a sub-administrator from editing certain subpages. To do so, click the No option corresponding to the sub-administrator after selecting a subpage.) 34 Usage Quota Click the Usage Quota the website. icon to check the amount of disk space you have used on 35
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